Examining The Needs And Requirements Of Hotel Guests Tourism Essay

The 3 major market sections are commercial, convention and leisure.

One hotel attracts different sort of travellers so all 3 sections have great impact on every hotel. The commercial travellers are normally non really monetary value medium and they frequently use the bars and eating houses every bit good as any recreational installations offered. The convention travellers are most of the times persons, go toing meetings and seminar, so meeting infinite is required, in-house feast and cocktail responses. Last, the leisure travellers, persons and households, travel for sightseeing and non-business activities, so they have need of recreational installations and comfortss. The types of invitees that may see a hotel are tourers, households, businessmen/business adult females, the aged and delegates.Tourists: Tourists are people off from place and they can besides see a foreign linguistic communication every bit good.

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They are seeking to understand a land with its ain imposts, its ain linguistic communication and its ain peculiar signifiers of authorization. It is of import to supply to these sort of invitees all the information they may necessitate during their stay and do them experience at place. Translation service may be needed for illustration for tourers coming from Russia to Greece. Multicultural factors are besides of import considerations in staffing, interior design, nutrient and drink services and recreational installations. For illustration is of import for tourers taste the traditional nutrients and drinks while they visit Greece.Families: The stay of the households in hotels is normally a weekend.

The demands of this sort of invitees are around the kids. They need kids installations, amusement plans, particular nutrient for the kids and they expect babysitting services.The aged: Hotels became progressively attractive for this sort of invitees. The key to looking after their demands is tact. The staff of the hotel must handle them with patient and avoid handle them like a kids.

For illustration during the check-in process the receptionist must explicate to them with patient what precisely they have to make.The concern travelers: This travel market is really of import because they take concern trips many times per twelvemonth. The concern travelers are likely to be tired. A¶They have worked difficult and they do non desire any fuss. A¶Even registering is an incommodiousness when all they want is to acquire to their room and rest.A¶ So, all the enrollment processs must be fast, maintaining a serious tone and without inquiries. The lone thing that they worry about is their messages.

They expect from the hotel meeting infinite, offices for rent, secretarial or computing machine services, internet entree and they are interested for room service and gym.Delegates: This sort of invitee normally attracted to the hotel to go to meetings and conventions. Typically a individual meeting contriver decides where and when the meeting will take topographic point. These meetings can pull 100s or 1000s people. They are fundamentally looking for fast and unnoticeable service and the hotel must avoid do them stand in waiting lines.

2 ) Describe the importance of welcoming a invitee and the techniques that should be used.

The importance of recognizing well is the edifice up of a comfort degree between the invitee and you. It is really of import portion of the relationship between the invitee and the hotel the portion of welcoming the invitee. The first feeling is the decisive 1 in human dealingss. A invitee starts organizing an sentiment within the first seconds of contact with the hotel and it influences the remainder of his stay. A invitee that have received a warm and friendly welcome when checking in will subsequently forgive imperfectnesss or errors will happen during his stay in the hotel. For illustration if a invitee has a favorable psychological status after the first feeling can subsequently forgive a error on nutrient order in the eating house. A invitee go forthing the hotel with a positive feeling will come back and will besides talk to other people about his experience.

He is going something of a gross revenues agent. A invitee with negative feeling will be critical during his stay and he will be kicking whenever the circumstance occurs and after he leave the hotel he will go on the negative commends to people that he cognize.A technique that should be used is to greed the invitee with a smiling. The smiling of welcome from a charming and well-spoken receptionist instantly creates friendly atmosphere for the often-weary traveler on reaching. The receptionist has to be able to recognize the invitee ‘s personality and to accommodate in order to fulfill the invitee ‘s outlooks. For illustration a good receptionist has to acknowledge a individual that he is really dying and he have treat friendly to him and steer them step by measure in the processs he must follow during the enrollment.

The receptionist must besides maintain oculus contact with the invitee, utilize a pleasant tone of voice during speech production and steering the invitee and utilize the invitee ‘s name. The receptionist can accomplish a warm welcome to the invitee by stating something excess to the invitee like a compliment or inquire him about his twenty-four hours and usage besides some positive commends.

3 ) Describe the guest enrollment procedure and explicate its importance.

Preregistration activities.

It helps speed up the enrollment procedure. Guests can be preregistered utilizing the information collected during the reserve procedure.Making the enrollment record. When the guest arrives in the hotel, the forepart desk agent creates a enrollment record, a aggregation of of import information.

The enrollment record requires a invitee to compensate down his or her name, reference, telephone figure, company association and other personal informations.Delegating the room and rate. Room assignment is of import portion of the enrollment procedure. It involves, identifies and allocates an available room in a specific class to a invitee.

Establishing the method of payment. The guest can pay by hard currency, cheque, recognition card or other acceptable methods. However the hotel should take precautional steps to see payment.

Verifying the invitee ‘s individuality. Many hotels require positive designation to finish the enrollment procedure. It ‘s really common to hold the forepart desk agent to inquire for invitee passports, for positive designation of the invitee ‘s name, reference, signature and exposure.Publishing the room key.

By publishing a room key, the forepart desk agent completes the enrollment procedure and leads the invitee to the invitee room.Carry throughing particular petitions. Many times, invitees have some particular petitions, such as the location of the room, the bed type, smoking or non-smoking position, particular trappingss for handicapped invitees, internet entree, amusement systems, etc

4 ) Explain what guest history files are and why hotels maintain them.

The guest history file is a file in which the direction of the hotel records all his regular invitees and allows the invitee needs to be anticipated one time they have stayed one time at the hotel. It is a record of personal and fiscal information about a hotel invitee which is relevant to selling, gross revenues, and serving the invitee ‘s return. The hotel keeps the history of the invitee with the Name, the company he/she works, company and personal reference, telephone Numberss, the Date of the first stay, the figure of corsets, what he spend during his corsets, type of room that occupy and more commends and features about the invitee. For illustration one invitee that wants a newspaper every forenoon in the room can besides be kept in the history.It is really of import for a hotel to cognize the most about the invitees that they have already stay in the hotel.

The history of the guest aid the employees of the hotel to offer a invitee personalised service and can do him experience recognized. The history records are the most helpful beginning to give o the invitee something before they ask it. For illustration there is a repeater invitee that every twelvemonth he is taking the room 345. The hotel can offer it to him before he asks it. When the hotel has the history of a invitee the process of reaching finished easier and faster.

Guests with a history in a hotel allows to the direction to aim them in times of low demand. For illustration a hotel in Greece the September that is a jurisprudence demand period can work with the repeaters. Furthermore the history of the invitees facilitates the diffusion of publicities. For illustration the hotel sends to the invitees that stayed one time in the hotel post cards every Christmas and Easter for promotional grounds.

The people working in the hotel can command them in a really professional manner when they already know the most about them and it is besides safe from them and the company. Finally the hotels keep history of the invitees for safety grounds. By cognizing what sort of invitee hosted in the hotel the belongings and the invitees are safe.

5 ) Explain up-selling and the techniques that can be used.

UPSELLING mean to sell to the invitees more services or installations after they have made the reserve and they came to the hotel.

For illustration sell above standard room adjustment. The guest while making the reserve asked for a individual room in the chief edifice of the hotel, but when the invitee came in the hotel the receptionist sale to them a individual cottage room that is more expensive than the old. Up- merchandising can be made besides in the decor and trappings of the room. For illustration to sale a room with sweat room that is evidently more expensive than a simple one. Up-selling can besides be made in the size of the room, in the location and the position. For illustration the receptionist can sell a room with a sea position in a invitee with position in the garden. The suites with sea position are more expensive than the suites with position in the garden.

Peoples working in the response of the hotel must be a gross revenues individual non an “ order-taker ” . The receptionist must ever offer something better to the invitees but they must inquire them in a non-pressuring manner. The staff of the hotel must be able to happen out what the invitees need and offer them options. For illustration a household of four is coming in the hotel with a reserve of two dual suites in the chief edifice.

The receptionist must inform him about the cottages that can host four people together, or about the suites with a linking door between the suites. The staff of the hotel must depict installation and services in a positive mode. The walk-ins invitee gives to the receptionist more up-selling chance. The up-selling is easy if the employees of the hotel think of it as a manner of assisting out the invitee. For illustration if we sale a room with a sea position to the invitee we fulfill his demand to quiet and loosen up. The receptionist and all the staff of the hotel when they seeking to sale a merchandise or a service to a invitee must utilize certain words and phrases that will do the guest feel satisfied purchasing something he would non otherwise hold bought. For illustration the receptionist can depict the Chinese eating house of the hotel in the best manner to do the guest feel satisfied to see it for a dinner. The staff must acknowledge when they have the chance to sell and sell better service and merchandise.

They must ever listen the invitee ‘s demands and urge them installations and services that will fulfill their demands.The technique for up-selling for the staff is to utilize their organic structure to place the invitee ‘s demands. They must utilize their ears for listening to happen out invitees demands.

They must utilize their eyes for oculus contact to read the organic structure linguistic communication. They must utilize the oral cavity for a smiling, to talk, sell and depict. Finally employees must utilize their bosom, because if person wants to sell to a invitee must care about this invitee.