Samar collaborative work such as email, text messaging,

Samar al Falahi


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5-component model for collaboration information system

Collaboration information
system is the system that supports collaboration. Collaboration is an Ability,
it implies that it is a corresponding mix of processes, systems, business rules, data
flows, staff responsibilities, organizational roles, etc. When you bring the
correct mix of these segments together, at exactly that point an organization
make the capacity to team up. In the event that you need collaboration is to increase,
make sure that when you increase each of the parts, increase each of the others
in like manner. The collaboration system requires iteration, feedback, accomplish
task within time and budget, promote team growth, and increase team satisfaction.

The purpose from collaboration is to become informed,
make decisions, solve problems,
and conduct projects. The four Project Management
Tasks and Data are:

Starting Phase: set team
authority, establish roles, responsibilities, establish team rules, set project

Planning Phase: determine
tasks and dependencies, assign tasks, determine schedule, revise budget

Doing Phase: perform
project tasks, manage tasks, solve problems, document and report progress

Finalizing Phase: determine
completion, prepare archival documents, disband team

In addition, to ensure to
make a successful meeting for the association, we must consider the five
component model of collaboration to help us get through the plan. The five components
for collaboration information system are hardware, software, data, procedures, and


To begin with, the tools
and data used in a collaboration information system are supported through
hardware, which are physical component of the information system. Example of
hardware component is client computers, and server computers. Servers can be
maintained within the firm, they also can be maintained external to the firm (Google
Docs, Windows Live)


The software includes the
programs or applications that support the collaborative work such as email,
text messaging, etc. A good example of software is Google Docs and
Spreadsheets, Microsoft Groove (now replaces with MS SharePoint Workspace),
Google Wave, SMC.

The Google Docs and
Spreadsheets are free and provides a virtual drive in the
cloud into which you can create folders and store files. Comparing
to Microsoft SharePoint, it requires a setup on a server computer and can be
expensive for business users. One of the most
important reasons why you should consider using collaboration software for
your small business is to make communication easier, clearer, more persuasive,
and more productive. Also, to allow communication at times and in
places which otherwise would be impossible, to allow various perspectives and
expertise in one discussion and to cut down time and cost in facilitating group


Data component can either
be project data (document) or project metadata that is used to manage the
project (schedules, tasks, budgets) that are involved in the iteration and
feedback processes. An example for data are Documents, Discussion lists, Task
lists, Wikis and Blogs.


The procedures specify the
standards, policies, and methods in order for the team to conduct their work. This
may include the process in which team members review documents and offer
feedback. The procedures can be by using software in a team collaboration.

People are necessary in
collaborative information system because of the need to give and receive feedback
and also to be able to handle and use the applications. People must have a good
communication and a collaboration skill. A guideline for providing
and receiving critical feedback is offer suggestions, avoid personal
comments, strive for balance, question your emotions,
don’t dominate, demonstrate a
commitment to the group. In addition, to be an effective collaborator,
the person must speak their mind even if its an unpopular viewpoint. And should
be willing to enter into difficult conversation, skillful at giving and receiving