School Management ERPGuide: Anand KhandareAuthors: Raj Shah, Vishwa Solanki, Aakash Patel, Abhishek Anand.Computer DepartmentMumbai,[email protected]:School ERP is a web based School Management System that enables school to use and operate many of integrated interrelated modules and manage the administration of school efficiently. Due to its ever growing and competitive nature, the education sector has always been in need of a quality solution to manage and serve the school resources efficiently.
IT sector is giving number of solutions to schools like smart classroom, digital learning solutions and school management system to make learning easier and man age school administration effectively.Keywords:Smart ClassroomEfficiencyAdmission managementCampusQualityFacilitiesBusiness IntelligenceIntroduction:We offer school ERP which simplifies and automates schools administration process. The School Management System is accurate and reliable and can be conveniently accessed from school intranet as well as from the public internet. It is fully browser-based school management system which also includes virtual campus which can be linked with school portal and contains powerful online access to bring parents, teachers and students on a common interactive platform. Yet another advantage of the ERP system is that it runs on minimal hardware and easily fits in the budget of schools. In ERP users have role based access rights which tightly models existing schools hierarchy. School ERP is totally customizable according to the needs of school. This is very useful website software which helps students, teachers, management and also parents.
Related work:IT sector is giving number of solutions to schools like smart classroom, digital learning solutions and school management system to make learning easier and man age school administration effectively. Today educational institution is not limited to imparting education alone, but it is adapting latest trends in IT for improving the quality of education and handling various activities of school including admissions, class management, library management, logistics, inventory, fee management, alumni, accounts etc. We offer school ERP which simplifies and automates schools administration process.Overall Description1. Admin Management System User Management• Individual login of authorized personnel with access rights to manage operations and resources in smooth manner• Module wise access permission & restriction management.
Admission/Registration Management• End– to-end admission module which takes care of complete registration system• Suggestions about fees school-wise, class-wise, etc. and provision for deductions/concessions applicable individual cases.• Shows particulars of pending fees, late charges, total amount collected and other infoFees Management• Defines time of fees to be collected• Admission forms issued / submitted• Student enrollment details• Issues important documents, letter of grants and scholarships to studentsInquiry Management Manages each inquiry and provides accurate information to respective students.Attendance Management• Student attendance & leave management module.• Teacher & staff attendance & leave management.• Attendance & leave management directly through access card or biometric system integrationAccounts Management• All type of payment transaction management is done using this module• Several report related to accounts of a studentAppraisal Schedule• Daily/Weekly/Monthly appraisal schedule report• Appraisal schedulingBatches & Course Management• Manage & Upload courses• Manage batches & section for a particular academic year• Manage subjects for each batch• Students’ result & promotion management.
• Import previous batch’s subjects.• Manage HOD, class teacher & other subject teachers depending on the courses, class etc.Certification Management• Certificate generation process• Certificate Request Posting• Certificate PrintingLeads Management• Online lead management• Lead generation Report• Lead feedback reportStudent Transfer Management• Student centre transfer• Student batch transfer• Student transfer reportEducation Delivery Management• Faculty Performance Report• Faculty Training Schedule• Faculty FeedbackFeedback Management• Student feedback report• Student feedback form• Student feedback entryTimetable Management• Automatic & Diligent Time Table Generation for Year/Month/Week• It provides details of availability of particular faculty with respect to the timetable and subject.• Substitute/ Proxy Faculty Management• Class wise period analysis• Daily class activity tracker• Substitution Alert• Subject & Class wise teacher settingProfile Management• Helps to manage profile of students, faculty and staff• Provides an easy and quick access to all the information for students, faculty and staff.• Up to date and accurate data which saves lot of man hours of the administrationLibrary Management• Bar code enabled tracking list of books• Reports of books issued & received• Integrated with Fees & dues managementHostel Management• Monitor entry/exit• Attendance of inmates• Disciplinary Logs• Fess Collection• Records of maintenance/repairs of rooms• Maintains Guest /Visitor log• Maintains daily expense sheet of the hostel• Mess Bill Collection• Hostel Electricity Usage recordCanteen/Cafeteria Management• Monthly collection of payment from the mess• Easy Generation of bill• Material Management• Menu Design• Special norms can also be integrated within system• Details of the daily/weekly/monthly consumption of meal by students• Flexibility to define canteen fees priory in the fee structure or depending on the consumptionClass Room Management• Maintains total classroom supplies of books, writing equipments, stationeries and other inventories for particular classroom along with monitoring sitting arrangements, lighting and other essential facilities.• Provides direct support to necessities of particular classroom that creates healthy classroom environment.Examination Management• Examination Name ( Term wise / Semester wise)• Automatic generation of exam timetable , seating arrangement, hall tickets for students• Collection of question papers from faculty• Delegation of invigilation (name of teacher, class room no.
, subject)• Allotment of paper correction to professors• Grades/Marks obtained by students• Result Manager (declaration of result).2. Student Management SystemOnline student portal enables students to communication and collaborate online. It’s like a cloud and collaborative portal designed to help student to collect any information online whenever, whatever, wherever they wanted to. It is a user friendly dynamic website from where a student can get to see his/her status of the course, performance in the course, and any updated information.Student Management• Student Management• Student Performance Management• Student Feedback Overview Management• Announcement Management• Page Management System.• Gallery Management System to upload and manage photos.
• Notice Management System to display the notice on the website.• Member Management to add/modify/delete the member from the website.• News Management system.• Project posting management.• Photo Gallery Management.• Video Gallery Management.• Unlimited Color changing options.
• Banner Style Changing Features.• Banner contains management.• Video upload manager.• Banner management system.• User review management.• Visitor query management.
• Admin General Settings.Student Login Features• Student course status• Student Certificate Status• Student Feedback• Student Performance• Chat with expert• Batch Status• Online Fees Payment• Program Change• Batch Change• Cloud Collaborative Portal• Student Dashboard• Chat with your batch-mate• Online Notice• Browse the site (Up to 15 Dynamic Pages).• 100% Dynamic.• Category wise page management.
• Video clip showing.• Photo Gallery.• Simple SEO Features.• Visitor can Comment.• Portfolio Page.
• Browse Gallery.• Write review.• Send queries.
• Latest Post from the blog.• Student testimonials.• Join mailing list for new customer.• Follow on Face book, Twitter, ETC.3. Staff Management SystemStaff management • Log employee time attendance automatically• Detect breaks and idle time automatically• Alternatively enter hours manually through a web form• Private mode available to employees for privacy on breaks or when completing personal tasks• Takes screenshots at regular intervals• Link hours and attendance information to payroll software• Shows the online status of all team members• Real time screen monitoring available for Quality Assurance• Email monitoring can store all emails sent by employees• Generate reports on employee application and document usage• Ability to import and export data.
External Features Attendance Management• Online attendance marking• Employee self service• Absence management• Real time reporting• Easy integration• Overtime management• Multi-level approval• Team view• Shift moduleBiometric device integration option.Leave Management System• Leave Policy• Multiple Leave Schemes• Leave Transactions• Year end Processing• Leave management• Multi-level approval process• Public/company holydays• Produces reports highlighting absenteeism patterns and trends.• Calculate accurate leave balances• Track leave approval• Assign work to other during leave period• Anytime leave ledgerBiometric device integration option.Other Nonfunctional FeaturesSchool Bus Tracking:This application gives most focus to safety & security of students. It provides access to customizable GPS school bus tracking system. Guardians, school administration as well as the transport contracting agency can track & get updated with the route, time schedules, pickup and drops of buses.This application will serve all the purpose of an advance school management system with a very competitive & affordable price.
School management had never been so easy and flexible like this with this unique application.Major BenefitsTransparency in school operations.Availability of real time up to date information.Better management of school academic process & administration.
Instant access to required information and activities of the school.A centralized system which makes reporting possible at one place.School ERP is a web based Application.Easy access through a web browser having an Internet connection.Keeps parents up to date with their ward’s progress in school.
Integrated with Bulk SMSSoftware for sending specific SMS Alerts.Online Registration, easy follow up and Admission.Better interaction between parents, teachers & school management.Efficient computing centralized storage, high memory and fast process.Integration of Academic Calendar, School Notices and other activities.
High level security at application level user level and program level.Savings from phased out legacy systemsStreamlines Education ProcessesAutomates Important Functions Increases Productivity and Efficiency Big Savings in PersonImproves data and process integrityEnhances operational securityReinforces accountability and transparencySingle system to manage all School related information from anywhere in the SchoolReliable and secure systemComplete Automation of operationsMore Time to focus on StrategicTasksBetter informed decision making for management.Parents have access to all academic information about their wards through internet.Support: School is backed by excellent service support( through. Dedicated Help Desk.( Personal Visit.( Telephonic Support.( Email.( Data transfer through Internet.( References:ICMT conferences-2016Partner Management document schoolsSchool Management system- Addls AbabaERP system for college-IJST