This fact paced and interconnected world we live in has changed theway we live life, including when it comes to work. Sitting in a room with along working hours must be very tiring and boring. Added with too much work todeal with, stress happens. Why not working and enjoying life at the same time? Workingin a space where we can meet a lot of new people that having the same business,which can open up more opportunities, build social networking, connecting andcollaborating with people, and not to mention is sharing ideas with thelike-minded people. This project suited best primarily for online start-up firms,freelancers, entrepreneurs who require working space and services to grow theirbusiness without foot the bill with massive amounts to build an office andother expenses.No matter where you start, the right space will give a betterheadspace to work and to be creative.
This creative hub also known as the co-working space is not onlybenefit them to grow, but also bringing professionals working from homealtogether, still working independently, and building an intellectual communityto share ideas and knowledge alongside each other. In addition, they can enjoyall the facilities of an actual office space without owning one. 1 The aim of this project is to provide people with spaces and varietyof services for working and learning purposes, catering to different needs inwhich beneficial for the groups of people such as business starters, onlinefirms, and freelancers, it can be artists, designers, musicians and othercreative. In addition, it will introduce a new working environment that willencourage one to have a work-life balance and enjoy life at the same time. “A creative hub is a place, either physical orvirtual, which brings creative people together. It is a convenor, providingspace and support for networking, business, development and communityengagement within the creative, cultural and tech sectors.” -British Council Creative HubKit 2 The Siteand Building TheTony’s Organic House in the heart of the commercial district in Shanghai is thesite to be used. Surroundings are offices and banks.
It is a strategic place asit is closed to the popular shopping street and more food options can be foundat the restaurants and cafes close by. One of the most famous tourist destinationsin the city, The Bund is also closed to the site. The building is comprised offour floors, the second floor being a mezzanine and the third floor consists ofinteriors and balcony overlooking the iconic Pudong skyline as its backdrop.There are steps and ramps at the entrance of the building for the access ofwheelchair users, too. Outside the building is a landscape, which has a nice environmentthat is suitable for the proposed project, people can take a walk there and itis an easy accessible area. On a side note, it also has a stunning view acrossthe river of Puxi and Shanghai’s iconic tower, Oriental Pearl Tower. Thebuilding was actually built without any purposes so it had never been used andeverything is still in a good condition. BlockPlanning The brief In this 20th century, the way peoplework has changed and no longer confined in offices.
This project is aboutcreating a co-working space which is a one-stop hub where it connects peopleonline and offline to grow their business, building strong networks andproviding opportunities for the creative and entrepreneurs to collaborate. Makingspace for innovation, collaboration, creativity and learning. At the same time,creates a working environment that encourages a work life balance for theworkers to release the stress and to improve their metabolism and mentalhealth. To have a workspace with flexible working lifestyle (24hour access tothe building) and not only creating the best working environment in the spaceto increase the working performance but also maintaining the physical andmental health of the employees with the facilities provided in the office.The heart of the role of the hub is to facilitate people who blenddoing inquisitive thinking about the state of the world, and enable criticalthinking in a safe space. 3 “The workspace was defined as a place for collaboration builtprimarily thru furniture. Today the workspace can also be defined as a placefor collaboration built primarily by networks.
” 4 What makes co-working spaces so effectivenowadays?From the interviews done with co-working spacefounders and hundreds of workers from co-working spaces, they see their work as meaningful (the valuesof co-working movement that aspires to collaboration, learning andsustainability), they have more job control(accessible 24/7 to the space), and theyfeel part of a community (connection with others) at the same time. This is a new way of working system inwhich a person does not have to work in a confined place. Co-working spaces are not just vast areas with desks and chairsoffering tech entrepreneurs high-speed internet connection.
The areas are madeto be exciting places to work that can improve productivity. 5 Although this co-working movement has itselements among freelancers, entrepreneurs, it’s now more and more compatiblefor a larger range of people and organizations. They’re being used as an alternativeplace for people to work and group of teams come in to use various on-demandmeeting rooms. Thereare also companies who use the space not only to allow their distributed workers to get productive work done, butalso to attract employees who demand flexible workplace and work time.
A more collaborative approach was taken to establish the development ofworking environments that carry both current and future needs of people thatwould occupy this creative hub, while thinking differently about how to minimizecost. There will also have networking events inoffice, so for some young entrepreneurs who want to start their business, it isa great idea for them to join in. they can rent rooms for office and enjoy thefacilities in this creative office space, too. The target audiences would be entrepreneurs andbusiness starters that needs a space for meetings, hold events, studio forphoto-shoots, workshops and etc. In addition, free-lancers might have great impacton connecting with these people too. The building, Tony’s Organic House, consistingof four floors.
The first floor: reception, entertainment area,gym room, and lounges for meetings.Second floor (mezzanine): open plan workspaceand bar workspace. Third floor: open garden with a bit of nature torelax, and pantry for coffee break, small theatre and photo studios. Fourth floor: rooms for small and big groups,suitable for meetings or seminars. Theatmosphere of the space should be fun and energetic as people will come andwork together and share innovative ideas so it should have a positive vibesaround. The use of colors in the office might be bright such as red, yellow,orange, and blue as bright colors were believed to bring more positive energyand to associate low level of stress. Theinterior will also be using great amount of OSB timber board and graphicstickers on walls.
For the floors,timber and carpets might be used as it is durable and produce low level ofnoise.People will only choose experiences that are memorable that delightus, that make us feel better, we will not , by choice, go and sit in a grey seaof cubicles. The role of design becomes far more critical because design is thecatalyst of the environment that can make people want to come to and enjoybeing at work. And when they come, they want to be able to connect effortlesslywith others and connect with the values and the culture of the organisationthat they work with. They want to feel inspired and valued.
Imagine what wouldhappen if we could actually go somewhere to work and leave work feelinghealthier, more energised and more inspired than when we arrived-wouldn’t thatbe a wonderful thing? So the role of design absolutely essential in doing that.However, it is key to understand that its not just about space. The key isunderstanding and encouraging connections. We are social animals. the two maincomponents of engagement are interaction and collaboration, and both arecritical for successful spaces for innovation.
The design reflects an identity both friendly and playful but alsoprofessional and serious. Finding an approach where a sense of openness andprivacy can be achieved simultaneously, it differentiated working spaces tocater to different users needs. materialsmaterials for acoustic: felt provide agreeable and satisfyingacoustics.Arrangingoffice space into a single open room offers advantages in terms of easyexchange of information and interaction among coworkers, but reduces privacyand acoustic comfort. ColorsItis really important in choosing colors for the interior as it will havedifferent impact on the users in mood and mental conditions. The use of colorcan change positive feeling amongst others. The use of low tone colors willproduce higher level of stress compared to bright colors which will produce lowlevel of stress. Bringingnature into workspaceIthas shown that natural elements might prevent dullness and stress whencompleting the task that needs high concentration.
So, by putting some plantersor maybe green walls on some sections in the space might be good. People willget to appreciate nature for a moment. HighlightsOpen roomOffices: easy exchange of information and interaction among coworkers. However,reduced privacy and acoustic comfort.
Sound pressure level, reverberation time,speech transmission index were measured. For acoustic comfort: must havedivider panels between the Workstations. Their ceiling must be finished withhigh sound-absorbing material.
6Fewerwords were remembered with working high noise compared to low noise. Theparticipants were more tired after work in high noise compared to low noise.The participants had most energy after the restoration phase with a naturemovie.
7 ZoningZoning is one option to deal with different needs related to a varietyof work activities and individual preferences for concentration. This meansthat some areas in an open environment are designated as being for particularactivities (such as concentrated, heads down work), based on spatialrequirements of different work modes. 8 Quiet open space for solitary activities such as reading, individualthinking or designing new concepts, and open space is divided into zones fordifferent organization units as well as zones for activities such as informalcommunication or quiet solitary work. Pic pg.
44 Dividing workplaces into three conceptual categories depending on thedegree of privacy and accessibility they offered. Zoning within the building is often used to reinforce culture andcommunity, and urban metaphors such as “neighborhood”, “village”, and “street”may be used to describe these zones. 9 First floor: The space will look more cheerful and casual as the hub is organizedas a type of collective living room where the creative can form more meaningfulrelationships with the others.
This space is flexible, asit can be used for “All Hands” meetings, or can be used to entertain largegroups of Town Hall guests whilst on their lunch or coffee breaks. Flexibilityis also something that this space reveals across the board. Meeting roomsIn addition to improving acoustics, the choice of highly durable,fireproof, and environmentally friendly light-gray felt covering th4e ceilingsand wraping down helps to form partitions between workstations, cloak lightingfixtures and mask extant structural elements. OUTDOOR GARDENUnderstanding the importance of outdoor space for improving employeemorale, this co-working space choreographs a range of garden areas across therooftop and balconies. SurveysBefore starting a project, an appropriate surveys need to be done inearly stage in order to have a full understanding on the site and building.
Building Survey: This is an inspection of the building to documentingthe condition of the existing building, whether it has something that needsmore improvements to prevent any serious damage in the future. By doing this,detailed evaluation of the building condition can be obtained. Services Survey (gas, electric, drainage, water, waste): Inspection onthese determines whether the drainage, and plumbing systems on the existingbuilding are working properly and have no issue as well as the gas andelectrical systems are safe to be used. Safety of Original Structures and Architectural Elements: Surveys onthe existing structures and elements on the building are needed to ensure thatthey can withstand any changes made on the building and safe for public use. Fire Containment Survey: Checking flammability on the buildingmaterials and structures to ensure it is safe for public use and advisingnecessary precautions needed. It is carried out to examine the site’s firesafrety. Sound Installation Survey: Checking on the acoustic properties,including walls, whether it is appropriate for the site proposed use, or anyimprovements needed to have a better sound control in the site.
StatutoryAuthoritiesVarious applications are required to ensure a legal and approvedbuilding for the successful completion of a project. Building Regulations: there are series of procedures that need to befollowed when starting, during and completing of a building work. Planning Permissions: A building planning is required whenever achange is to be made to a site, building or any original structure. This needto be done before the start of the project.
Advertisement Consent: Advertisement consent need to be applied whenthere is an advertisement over 0.3 square metres and also for any changes madeto the existing building. Legal Policy Guidance: This is an instruction that points out andinform basic laws and policies needed during the design and applicationprocess. National Government Guidance: This is part of the local authoritiesthat deal with the national sustainable needs for the country to ensure thatthe proposed project is suitable and appropriate in the location. Consultants Workplace consultant: Assists with identifying and quantifying workpatterns and work styles, facilitating the collecting and analysis of userresearch (as needed), validating global guidelines, and advising on schematicdesign.
May also advise on technology requirements and workplace changemanagement processes. 10 Technology consultant: Implements new technologies that enable newways of working to function and thereby leverage workplace design (e.g wirelessvoice and data connectivity). Liaises with IT project manager.
11 Interior Designer: the interior design coversa range of activities, investigates the site, analyze the client’s needs,planning out what to include in the interior through circulation and functionof space, designing the layout of the space, while having the knowledge of constructionand materials, lighting, furnishings, regulations and approvals, inspectingwork on site. Last but now least is making sure the entire project meets theclient’s needs. Afeasibility report is also part of an interior designer’s skill set which oftenfollows on to overseeing the project through to completion. 12 Quantity Surveyor: The job involves managing all the cost relating tothe project, starting from the initial to the final calculations and makingsure that the financial position of the construction is accurate and runningeffectively as the project progresses, ensure that the it doesn’t exceed thebudget. They are also engaged to update any costs that affect the projects andpresenting the detailed information on the cost of particular elements of workon a periodic basis to enable payment for those works carried out to date.
13Their jobs includes preparing for tender and contract documents, handling allcontractual and legal matters. Project Manager: A project manager is the person who plans and trackeverything is running in time and on budget according to schedule. Theyinvolves maintaining mutual interaction of all the teams to reduce risk offailure, and to maximize benefits. Structural engineer: they oversee the construction of the buildingstructures and facilities, making sure that they are efficient, stable andcapable to withstand the stresses of the structures.
Planning Consultant: they areprofessionals with knowledge of planning system, which helps the project to runsmoothly until the end. Thisknowledge enables them to argue the case for complicated planning applicationsand interpret planning policies. 14M Consultants: they are involved in the whole process ofmanufacturing specialized in mechanical and electrical systems. They ensure all the services such as heating,lighting, power and supply, lifts and escalators, health and safety, acousticsand security are installed and maintained.15 Building Surveyor: They might be therebefore the starting of construction to assess and report any defects on theexisting building as well as finding structural faults, building surveyorsrecommend solutions. They can advise on the feasibility of a building project,and how much it might cost to carry out, or how suitable a building could befor a particular purpose.
16 ProcurementProcurement is the process of purchasinggoods or services. It involves a series of stepsto negotiate the contracts and prices of all the elements in the construction.?There are multiple methods of procurement each with their own advantages;construction management, design and build and traditional. 15ConstructionManagement: It is procurement route in which all the works are constructed bydifferent trade contractors but was lead by one main contractor.
Design can bedone at the same time to reduce the overall project time.Designand build: The main contactor is responsible for the design and theconstruction of the building. At this time, most of the design works might becompleted.Traditional:This is the most common and safest procurement method where the design andbuild process is separated. The project will be design in the early stage whereconsultants and surveyors are included.
After the design stage is done, tenderpacks are then created for contractors to see and they will send back theirtender offers including all the costs. Then, a contractor or more (if needed)will get the project according to the cost effectiveness agreed by the clients.By using this traditional procurement method, contractor don’t have any designresponsibility and only design consultants handle all the design works of thebuilding. TenderDocumentationTender documents are prepared for contractors (invitation to tender)with a range of contracts, including equipment supply, demolition, enablingworks, and main construction contracts (design made by contactor). Tenderdocuments can be broken down into series of packages with its own design andspecifications suitable to be issued by the main contractor, then it will beeasier for the contractor to price and easier for the client to compare withother tenderers. Tender documents may include:§ A letterof invitation to tender§ The form of tender§ Preliminaries: including pre-construction information and site waste management plan § The form of contract, contract conditions and amendments. (This might include a model enabling amendment for building information modelling (BIM),making a BIM protocol a contractual document)§ A tender pricing document § Design drawings ( existing site, proposeddesign, demolition of works, door schedule, floor finishes, ceiling finishes,wall finishes, services such as Hvac and electrical) § Specifications 18Details of estimated quantities, costs and timescales will be producedby the contractors from the documents provided.
MeetingsMeetings will be held throughout the project with the client, designerand contractors to produce a clear goal, ensuring all the client’s needs aremet.The purpose of these meetings is for the project to run smoothlyaccording to the timeline and schedule. To keep the project on track, they willbe scheduled regularly. The meetings will be twice a month to ensure everythingis moving efficiently, and there will be more meetings once the project is onsite.
Handoverand CompletionPractical Completion: This means that all the construction works havebeen completed and the end of the contractor contractual duties. The Consultantwill then issue the Practical Completion Certificate to the contractors whenall the works have been carried out as listed in the contract. This marks theclient has responsibility and able to take possession of the works. Handover: This is the stage where thedesigner and client inspect on the works whether it has met the goal. All thedocuments such as Health and Safety files, Building logbook are handed over.During this, the client is also issued licenses, keys, up to date testing andcommissioning data, equipment test certificates.
Theresponsibility of security and maintenance is now in the hands of the client. 19 Final Account: At this stage, the final paymentfor contractor is made and it involves any adjustment to the contract sum. This is usually made after the defectsliability period, providing that any defects have been rectified. 20 if there is any defects unresolved, the contractor will begiven a period of time to complete and if they didn’t complete, they will becharged.
DefectLiability Period: Typically lasting upon six to twelve months from the certificationof Practical Completion. During this period, the client is allowed to point outany defects that are not accordance to the contract. The contract administratorwill then prepare a Schedule of Defects, listing all the defects and give it tothe contractor by which they have to rectify them within a reasonable time.When everything has been rectified, Certificate of Making Good Defects will beissued.